Tool · Cost evaluator

Registration and technology cost evaluator

Enter the quotes you have. Three scenarios sit side by side: what you pay today, another provider’s quote, and the $0 Show. Nothing here is a guaranteed saving; it is arithmetic on your inputs.

Example figures Fields are pre-filled with sample numbers so you can see how it works. Replace them with your own.

Your show

Paid attendees Exhibitors Attendee ticket price ($)

Today Current

Registration platform fee ($) Per-registration fee ($) Event app ($) Onsite badges and staffing ($) Lead retrieval price exhibitors pay ($) Exhibitors who buy it (%) Your share of each sale ($)

Another provider Quote

Registration platform fee ($) Per-registration fee ($) Event app ($) Onsite badges and staffing ($) Lead retrieval price exhibitors pay ($) Exhibitors who buy it (%) Your share of each sale ($)

$0 Show Program

Registration platform fee ($) Per-registration fee ($) Event app ($) Onsite badges and staffing ($) Lead capture price you set ($) Exhibitors who buy it (%) Your margin per sale ($)

Margin per sale comes from your program quote. [Confirm program terms]

Results

75-exhibitor condition

Show the formulas Transparent math

Organizer tech cost = platform fee + (per-registration fee × paid attendees) + event app + onsite Lead sales = exhibitors × (buy % ÷ 100) Organizer lead revenue = lead sales × your share (or margin) per sale Organizer net = organizer lead revenue − organizer tech cost Exhibitor spend = lead sales × lead retrieval price (total across all exhibitors) Attendee spend = paid attendees × ticket price (unchanged across scenarios)

The evaluator does not model sponsorship, booth sales or staff time. Add those to your own budget if they change between providers.